How do I tell Clara if I'm unavailable or traveling?

There are two ways to tell Clara when you're unavailable or at a new location for days at a time. You can use any one of them, or all of them together:

1. Create all-day events on your calendar with the text below as a prefix at the beginning of the subject line. Other all-day events are ignored.

DNS — This prefix stands for Do Not Schedule, and Clara will not schedule any meetings on this day.
Travel: Location — you are traveling to Location, and are willing to take meetings that make sense. Clara will only book in-person meetings at your location.
- For in-person meetings, you need to either tell Clara where to host this meeting or setup default meeting locations for your travel location.
- See the Notes section below if travel changes your timezone.

2. Email Clara about travel or time out of office, and Clara will remember.

"Clara -- I will be in New York on Tuesday and Wednesday of next week."
"Clara, no meetings the week of Dec 4. I will be out of the office."
"Clara please find time for Joe and I to grab coffee while I'm in London Dec 4."

Examples:

All-day Event Subject Line	Clara Action
DNS: vacation	Clara will not schedule any meetings for this day. Clara does not mention why you are out, only that you are unavailable for meeting.

DNS: Auckland	Clara will not schedule any meetings for this day. Clara does not mention why you are out, only that you are unavailable for the meeting.

DNS	Clara will not schedule any meetings for this day.

Travel: San Francisco	You are traveling to San Francisco from your usual default office/home, and Clara mentions this if needed for in-person meetings so that the location of the meetings will be in San Francisco.

Reminder: Garbage day	Clara will schedule events on this day without asking you.

Mary Bday!!	Clara will schedule events on this day without asking you.

New Years in Auckland	Clara will schedule events on this day without asking you.

PTO	Clara will schedule events on this day without asking you.

Vacation	Clara will schedule events on this day without asking you.

Out of Office or OOO	Clara will schedule events on this day without asking you.

NOTE:

If your timezone is changing, please send an email to support@claralabs.com letting us know for which dates + which timezone, and we'll help you get this updated so Clara knows. Then Clara will convert your preferred meeting times as they were set in your regular timezone.
If you add an all-day event for DNS or Travel to your calendar and there are existing conflicting events, Clara will not automatically reschedule for you. If you notice these conflicts just send a note to Clara to begin rescheduling the meetings Clara originally planned.
- For example, “Clara I'll be traveling next Friday and just added an all-day travel event to my calendar. Please reschedule all meetings currently on Friday to be next week instead.”
- Clara will let you know if there are events that can't be rescheduled due to who set them up.