Clara can currently help manage your calendar reschedules from one request, or help split one message into several meeting requests (up to 3 meetings/email). If you anticipate a high volume of batch emails, would like to send more than 3 meetings per message, or would like Clara to begin scheduling with custom text to each recipient, please reach out to email@example.com and we'll get it setup for you.
Please note that Clara cannot schedule these meetings sequentially yet -- Clara can't use this method to set meeting with Joe and then a followup 2 days later. Instead, send Clara a note after the meeting with Joe is set, and Clara will schedule the followup.
Reschedules / Take a sick day
Let Clara know if you need to move things already on the calendar in bulk. You can tell Clara directly:
- Clara, please reschedule all meetings on Tuesday.
- Hi Clara, please push all of Friday's calls to next Monday.
Please note that Clara can only reschedule meetings that Clara originally scheduled, and will notify you of other meetings that can't be rescheduled, deleted, or updated so that you can do that directly on your calendar.
Manage your To Do List and/or book many meetings from one email
Clara can take in a request for up to 3 meetings from a single email. You must include certain information to ensure meetings are setup correctly, and Clara cannot take this information from attachments or links. All requests count towards your meeting request maximum for the month (i.e. 2 meeting request in one email will count as 2 meeting requests). You can perform the same function with more than 3 meetings or if you need outreach with specific text in it by sending this information directly to firstname.lastname@example.org
Requirements for Clara to schedule:
Participant full names
Type of meeting (e.g. 30 min coffee, Skype demo)
Event Title (if different than your standard event title)
Subject line of request to participants
Clara, find time this week for all of the following. Thanks, Sara
1. Custom Event Title: Meditation
Duration: 30 minutes every day after 5pm
Location: quiet space
2. Custom Event Title: Scoping for XYZ
Duration: 1.5 hours
Location: any conference room
3. Reschedule Quarterly catchup, that is on my calendar for next Monday.
EXAMPLE 2: Note that these requests will be initiated by a member of our Support team, to each of your participants, and Clara will complete scheduling pre regular processes.
Support team, please help Clara setup the below meetings for me. Thanks, Bret.
Participants: Joe Smith <email@example.com>,Mary Market <firstname.lastname@example.org>, Sam Salesman <email@example.com>, Mark Talents <Mark@mycompany.net>, Alice Song <Alice@customer.org>, John Baker <Jbaker@company.net>, Sara Mercy <firstname.lastname@example.org>
Type of meeting: 45 minute virtual with me and each participant individually (7 meetings total). 30 minute buffer time for each meeting.
Event Title: use my standard event title for each
Subject line of email request to participants: Promotions brochure revamp update
Body of email to participants:
Hi <first name>,
I'm reaching out on behalf of Bret Builder. Bret's team has made significant progress, and they are ready to update you on the promotions brochure revamp. Clara is looped in here to to find time for all of you to connect in the next 2 weeks.